|I. TIME AND VENUE OF THE MEETING:
The 13th Annual Meeting of the Asia – Pacific Parliamentary Forum (APPF) will be held in Viet Nam from 9th to 14th January, 2005.
All meetings of the APPF-13 will take place at Ha Long Dream Hotel, Ha Long City.
Ha Long Dream Hotel
Address: 10 Ha Long street, Ha Long City, Quang Ninh Province
Tel: + (84 33) 844 288
Fax: + (84 33) 844 855
The 9th and 14th of January is scheduled for receiving and seeing off delegates of the Meeting
Participating delegations are kindly requested to forward a copy of the draft resolutions, theme papers, and written comments to Viet Nam National APPF-13 Secretariat no later than
15th November, 2004.
The contact address is as follows:
The Viet Nam National APPF-13 Secretariat
Office of the National Assembly of S.R.Viet Nam / Foreign Affairs Department
Address: 37 Hung Vuong, Hanoi, S.R.Viet Nam
Tel: (84.80) 46211 / 46101 / 46116
Fax: (84.4) 7 340 815
In November, the Viet Nam National Secretariat will circulate all documents to APPF member countries.
The host country will be responsible for expenses related to the conference, official receptions and meals specified in the programme of the Meeting.
Expenses such as meals outside the conference framework, accommodation and other hotel services (mini-bar, laundry, international phone calls, telex, fax...) will be borne by the participants.
In Ha Long City, Ha Long Dream Hotel is chosen to accommodate delegates of the 13th Annual Meeting of APPF:
Ha Long Dream
* * * *
In the first day of the conference, Hanoi Daewoo hotel is chosen to
accommodate delegates while they are in Hanoi:
Ha Noi Daewoo
* * * * *
Delegates who have the wish to stay in Hanoi after returning from Ha
Long City are kindly requested to inform the Secretariat in advance
for proper arrangements of accomodation and transportation.
Delegates are kindly requested to book their flights to Noi Bai
International Airport in Hanoi (HAN).
The host country
will provide transportation from the airport to Ha Noi Daewoo Hotel.
also provided for delegates and accompanying persons from Hanoi to
Ha Long City and vice versa on the 10th and 14th of January
Meeting, transportation is available for delegates from the hotel to
all the official events of the Meeting as well as other activities
in the program.
In order to
ensure proper arrival and departure assistance, all participants are
kindly requested to provide timely and accurate flight information,
the date of arrival and departure. Should any changes thereon occur,
please notify the Secretariat of such changes at the earliest
responsible for transportation for activities outside official
events of the conference.
|V. REGISTRATION AND INFORMATION SERVICE:
All delegations are asked to fill out a Registration Form and send
it to the Secretariat no later than 1 December 2004.
All delegates and
accompanying persons are requested to register at the Registration
and Information Desk in Ha Noi Daewoo Hotel on 9 January and in Ha
Long Dream Hotel as from 10 January 2005. Program and all relevant
documents of the Conference as well as identity badges will be
provided for delegates at the Desk.
| REGISTRATION FORM
| HOTEL RESERVATION FORM
|VISA APPLICATION FORM
|VI. SECURITY AND IDENTITY BADGES:
For security purposes, delegates, accompanying persons, members of the Secretariat and Organising Committee will be provided with identity badges and are kindly requested to wear them throughout the conference for admission to all conference activities and functions.
For a check of the different identity badges, please refer to the following:
| Accompanying Person
| Diplomatic Corps
| APPF Secretariat
The Viet Nam National APPF-13 Secretariat located in Ha Long Dream
Hotel is responsible for conference documents and protocol matters.
The Secretariat will
work from 7h30 to 20h00 every day during the conference
|VIII. PRESS CENTER:
The Press Center located in Ha Long Dream Hotel will begin its operation on 10 January 2005 with the aim of assisting members of the press to cover the conference.
Journalist wishing to cover the 13th Annual Meeting of APPF are kindly requested to register in advance with the Viet Nam National APPF-13 Secretariat.
|IX. POSTAL AND FAX SERVICES:
|Postal and fax services are available at the Business Center of Ha Long Dream Hotel. These services will be at the delegates' own expenses.
|X. MEDICAL SERVICES:
|First-aid medical services will be operated at Ha Long Dream Hotel during the conference.
|XI. BILATERAL MEETING ROOM:
|Delegations having the need for bilateral meeting rooms are kindly requested to contact the Secretariat for proper arrangement.
|XII. OTHER SERVICES:
Internet Service: Delegates will be provided with Internet service by the host country in Ha Long Dream Hotel during the Meeting.
Typing and Photocopying Services: In order to facilitate the work of delegates, computers and photocopiers will be available at Secretariat Room located in Ha Long Dream Hotel.
English is the official language of the Meeting. Simultaneous interpretation from English into Vietnamese and vice versa will be provided for all sessions. Three additional interpretation channels will be available upon request which can be done to the Secretariat on the basis of first come first served. Delegations may bring their own interpreters if needed.
To facilitate interpretation, statements, especially for the opening and closing ceremonies, should be sent to the Secretariat in advance.
|XIV. PASSPORT AND VISA:
All delegates and accompanying persons must have valid passport to enter Viet Nam. For countries where visas are required, participants are requested to contact the Vietnamese Embassy / Consulate in or accredited to their countries in order to obtain visa.
In case there is no Vietnamese Embassy / Consulate in or accredited to their countries, delegates are kindly advised to fill the attached form for on-arrival visa purposes. In this case, delegates need to bring along two 4x6 centimetre photographs. Please see Annex I for visa requirement.
‘Dong' is the official currency of Vietnam. Foreign currencies can be exchanged at banks, hotels, international airports and other legal foreign exchange sites throughout the country.
Most banks open from 8:00 to 16:30 every day, except for Saturday and Sunday. Travellers' cheques or credit cards can be used for payment at most major hotels and banks. However, delegates are kindly advised to have cash available since travellers' cheques and credit cards are not yet widely accepted at shops and other services.
|Delegates are responsible for personal insurance against potential risks.
Luggage tags will be sent in advance to delegations / delegates. Luggage tags should then be filled with personal name, country / delegation for quick processing at the airport.
Delegates are to take care of their own luggage after arrival and before departure from Vietnam.
|XVIII. SPOUSES AND ACCOMPANYING PERSONS:
|Delegates are welcome to come with their spouses and accompanying persons, ensuing expenses being covered by related delegates. They will be invited to the evening functions and to the conference sightseeing tour. A separate program for spouses and accompanying persons will be arranged by the Organising Committee.
|XIX. PRACTICAL INFORMATION:
1. Airlines Vietnam Airlines, appointed airline for the 13th Annual Meeting of APPF, will offer proper connection to Hanoi to conference participants. For further information, please contact relevant offices of Vietnam Airlines abroad (see annex II).
2. Climate The average temperature in Ha Long in January is around 10o-20o C. Delegates are recommended to bring light warm clothes.
3. Electricity Electricity used in Vietnam is 220 volts.
LIST OF APPF MEMBER COUNTRIES
EXEMPTED FROM VISA TO ENTER VIET NAM
(mainly apply to diplomatic and official passport holders)
1. Brunei Darussalam
11. Republic of Korea
OFFICES AND BRANCHES OF VIETNAM AIRLINES ABROAD
Level 13, Suite 1301
31 Market Street
Sydney NSW 2000
Tel: (61-2) 9283 1355/9658
Fax: (61-2) 9283 6355
Level 7, 140 Bourket Street
Melbourne VIC 3000
Tel: (61-3) 9662 3300
Fax: (61-3) 9662 3660
No 41, 214 Samdech Pan Street
Tel: (855-23) 363 396
Fax: (855-23) 364 460
108 Road 6, Sveydang Kum
Tel: (855-63) 964 488
Fax: (855-63) 964 489
S109 A, Kempinski Hotel
Beijing Lufthansa Center
50 Liangmaqiao Street
Tel: (86-10) 8454 1196/1289
Fax: (86-10) 8454 1287
Tel: (86-20) 8376 5568/8386 7093
Fax: (86-20) 8382 7187
Green Land Hotel, Room 1414
80 Toudong Street
Tel: (86-87) 1315 7179
Fax: (86-87) 1315 7180
5th Floor, 9 Rue de Lapaix
Tel: (33-1) 4455 3990-4
Fax: (33-1)4455 3999
Tel: (49-30) 284 9510
Fax: (49-30) 30 284 9519
One Intl Finance Centre, 1
Harbour View Street
Tel: (852) 2810 6680
Fax: (852) 2869 8915
9th Floor, Toranomon
Tel: (81-3) 3508 1481
Fax: (81-3) 3508 1480
8th Floor, MG Building
Tel: (81-6) 6533 2689
Fax: (81-6) 6533 6567
Lot 146, 1st Floor, Wisma HLA
Jalan Raja Chulan
50200 Kuala Lumpur
Tel: (60-3) 2141 2416
Fax: (60-3) 2142 2801
Lao Hotel Plaza, 1st floor
63 Samsenthai Road
Tel: (856- 21) 217 562
Fax: (856-21) 222 379
Legaspi Park View Codominium
134 Legaspi Cor. Castro Street
Tel: (63-2) 8 302 335
Fax: (63-2) 8 302 338
260 Orchard Road
08-08, The Heeren
Tel: (65) 339 3552
Fax: (65) 338 2982
Soon Hwa Building, 10th Floor
5-2 Soon Hwa Dong
Chung - Gu
Tel: (82) 757 8920
Fax: (82) 757 8921
5th Floor, 59 Sung Chiang Road
Tel: (886-2) 2517 7177
Fax: (886-2) 2517 7121
3F-6, No 54-56
Minsheng 1st Road
Tel: (886) 7227 0209
Fax: (886) 7227 0751
10th Floor, Wave Place
55 Wireless Road
Tel: (66-2) 655 4137
Fax: (66-2) 656 9101
Information: Tourism Authority of Thailand, 372 Bamrung Muang Rd.
Tel: 2 226 0600
88 Kearny Street, Suite 1400
San Francisco, CA94108
Tel: (1) 415 677 0888
Fax: (1) 415 677 9788
NAME : VIETNAM AIRLINES IN SWEEDEN (GSA)
ADDRESS: OLOF PALMES GATA 16,BOX 3352,103 67 STOCKHOLM
FAX : 46-8235115
NAME : VN REP OFFICE IN CZECH REPUBLIC
ADDRESS: RASINOVO NABREZI 72 - 12000 PRAHA 2 CZECH REPUBLIC
FAX : 42-02-24920575
NAME : VIETNAM AIRLINES IN UNITED KINGDOM GSA- FEATM (UK)LTD
ADDRESS: LONDON HOUSE, 272-273 KING STR., HAMMERSMITH., LONDON
W69LZ UNITED KINGDOMM
FAX : 44-(0)-870-2202319
NAME : VN REP OFFICE IN KIEV
ADDRESS: NO.1 DMITRIEVSKAYA STR. UKRAINE, 01135, KIEV.
FAX : 38-044-490-4910
NAME : VIETNAM AIRLINES BRANCH OFFICE IN FRANKFURT
ADDRESS: ROSSMARKT 5, D-60311 FRANKFURT/MAIN, GERMANY
NAME : H.M.SKY GMBH I N BERLIN-GERMANY
ADDRESS: 120KARL-MARX-ALLEE, 10243 BERLIN-GERMANY
RES-TEL: 49-30-2938 1471
FAX : 49-30-2977 6606
NAME : VIETNAM AIRLINES GSA- IN BELGIUM
ADDRESS: AVENUE DES ARTS (KUNSTLAAN) 27/7 TH FLOOR
1040 BRUSSELS BELGIUM
RES-TEL: 32-2 7256390
FAX : 32-2-5114961
NAME : VIETNAM AIRLINES GSA -IN THE NETHERLAND
ADDRESS: HAVENMEESTERWEG 313, 1118 CE SCHIPHOL, THE NETHERLAND
RES-TEL: +31 20 4069605
FAX : +31 20 4057787